Microsoft Teams Migration Checklist – Everything You Need to Know

Microsoft Teams taking cloud computing to another level with its stunning collaboration & communication features. Not just the education sector but even most businesses are using Microsoft Teams nowadays. However, when it comes to migrating the entire Teams data files to another Team, users face multiple complications. This is why we are going to have a look at Microsoft Teams migration checklist.

The reason for this operation being so complex is straightforward. Unlike other migration operations, here in Teams, data is stored in various Sharepoint sites which makes migration difficult. In this article, we are going to learn the best solution that can help us solve this problem without any kind of errors.

A Quick Guide to Transfer Teams Data to a Different Team

Before we know the best practices for Microsoft Teams migration, let’s quickly have a look at the quick guide. This quick guide is a big help to know the solution for the execution of the operation in 5 simple steps. Download the Most Trusted Microsoft Teams Migration Tool & simply follow the steps mentioned below.

Step-1. Launch the tool > Select O365 as Source & Destination.
Step-2. Choose Teams, Groups, etc in Categories & Click Next.
Step-3. Enter Source & Destination O365 Admin Login Details.
Step-4. Map Users, Teams & Groups Accordingly Using Options.
Step-5. After Validation Click on the Start Migration Button to Begin.

Vital Steps in Microsoft Teams Migration Checklist to Consider

Perfect planning & strategy building is the key to any successful operation. Similarly, here users must pay attention to the checklist that they are going to make prior to executing the task. Let’s go through the points mentioned here in detail:

  • Planning Phase
    It’s beneficial if you check the planned source and destination tenants, Teams, their channels, chats, attachment files, disabled users, and so on before beginning the transfer. To use Teams, make sure the accounts are active and responsive. Check how many users are not using Teams to make sure their accounts are not included in the transfer. Use Office 365 accounts that include Microsoft Teams as part of their subscription options.
  • Operate with Admin Account
    Usually, when users move Teams data to a different Tenant. It’s possible that they want to migrate multiple Teams. Hence, it’s crucial that your tool allows you to connect an administrator account and view a list of all Teams linked with that account. You can then migrate all of these Teams. You can easily find this point even on the Microsoft Teams migration checklist of renowned IT experts.
  • Eliminate Duplicate Names
    The names of Teams and channels under two distinct accounts can be the same. It is possible that they may have a variety of chats, channels, users, features, and permissions. However, if you notice several Teams with the same name, you must decide whether or not to migrate data into them. You can rename Teams to avoid scenarios when they have the same name.
  • Know Your Needs
    There could be numerous Teams in the initial account that don’t have any essential chats. There may be vacant space and erased chats in several Teams. Thus, you should make a list of such Teams that are useful and easy to migrate. Pre-checking all of the data, size, and environment can help you eliminate even the tiniest possibility of a bad migration. To avoid any data loss, you should also make a backup of Microsoft Teams.
  • Avoid using Teams While Migration
    The entire content of the Team, such as chat channels, calls, events, and permissions, is migrated during the usual Teams working. However, you should avoid working on it while it migrates for an additional layer of security.
  • Launch a Test Project
    Due to the bulk data files, migration can take a while. It will take many person-hours to migrate all of your Teams at the same time manually. If it fails, the entire data set will be lost. As a result, you should perform a test migration and examine the total procedure. This is the most significant part of best practices for Microsoft Teams migration.


Microsoft Teams is a great platform for businesses to collaborate with each other. Now that we’ve gone through the Microsoft Teams migration checklist, it’s time for the conclusion. The automated solution is the perfect choice for executing this operation after understanding various factors.

The above-mentioned tool is can be the perfect match for your business as it can handle the entire operation on its own. Moreover, it protects your data from getting leaked or corrupt. Investing time in the planning phase can help organizations in a smooth data migration operation for Teams.

Also Read: Migrate Email from Zimbra to Office 365

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